With Rhenus TotalDigital you get an online archive for your documents (DMS) which can easily and individually be operated – without acquisition costs and tying up capital. We can guarantee success for the implementation and operation of DMS since we have specialized in this field and gained a great deal of experience in many successfully realized projects.

Your documents are directly recorded in TotalDigital, either after the digitization or directly from your enterprise systems. We file the papers in an audit-proof way on various visual media.

Your employees access the archives by web browsers or via a direct interface. The connection is secured by encryption. Documents are provided for the complete term of contract or until the end of the retention period (usually ten years).

Due to the rapid technological progress, a safe archive designed for the long run bears some risks for a company, but you do not have to worry: Rhenus assumes economical and organizational responsibility for the data migration to new systems as well as for upgrades and extensions. Therefore you do not need any personnel for system maintenance.

With our digital archive you can calculate absolutely precisely because settlement is either based on a fixed price per document page or on a flat rate.

Open to hybrid solution

In parallel with TotalDigital, we can store your physical archive material in one of our especially equipped facilities. Thus a hybrid archive comes into being which you and your employees can use as easily as a purely digital filing system. Access is provided via web browsers and encrypted connection; the search window is customized according to your special needs. The search function includes the digital and the physical archive, and hits are quickly and clearly arranged. The hit list can be sorted by various criteria, and traffic light logic informs about the availability of a file.

Additional modules for the contract management allow for the control of deadlines and terms and include a resubmission function. The dispatch of outgoing documents can also be traced. The bottom line is you get a future-proof document online-archive without any investments of your own with which you can easily solve today’s tasks and are well prepared for new challenges.